Privacy Policy

HotChalk Inc. and its affiliates (collectively “HotChalk” or “we”) are committed to protecting the privacy of our users. This Privacy Statement may be updated at any time without notice by posting a revised statement on the HotChalk.com Web site (the “Site”). Because HotChalk gathers certain types of information about the users of the Site and the various services available on the Site or separately (“Services”), we believe you should fully understand the terms and conditions surrounding the use of the HotChalk Learning Environment (a collaborative, web-based application for supporting teaching- learning processes in schools). Please review the following statement to understand how the information you provide to HotChalk through our Site or otherwise will be treated. In addition, this Site contains links to other web sites. HotChalk is not responsible for the privacy practices or content of such other web sites. We recommend you refer to each such other web site’s privacy policy before giving out any personal information. HotChalk has two kinds of relationships covered by this Privacy Statement: a) Institutions (called Educational Partners) that use the HotChalk platform to create and deliver courses or content for such courses (the “HotChalk Learning Environment “), which are covered by specific contracts; and b) Individuals visiting and using the Site and Education Partner web sites. HotChalk has no control over the use of information collected separately by Educational Partners.

Why We Collect Information

HotChalk collects personal information from its users for several reasons. When providing online educational services, HotChalk electronically collects the student, teacher, parent, and administrator information required by educational institutions from those taking or teaching courses at the physical institution. HotChalk stores this information on its servers and makes the information available to the institution. In an online medium, detailed affirmation of users’ identities and their actions while using HotChalk products is necessary to verify that course participants and permitted users are legitimate. The information provided during registration, such as e-mail address, institution affiliation, and zip code, may be used to create personalized content. HotChalk is dedicated to the integrity of its customer base so the law is not unknowingly broken through its member population. HotChalk must handle personal information of our users and must know who each member is, have proof of that member’s identity, know how to contact that member, and occasionally verify how the member is using the HotChalk Learning Environment or Site. Demographic information about our member base allows HotChalk to provide products that meet the needs of its users. Understanding our user base means marketing activities will be relevant to the user. HotChalk and third party licensees may use non- personally identifiable profile information to generate aggregate reports and market research in the form of statistics. This information is not capable of being matched with your personally identifiable information. HotChalk surveys and reviews the demographic nature of our users on a regular basis in an attempt to improve our products and enhance the online learning for our users.

How We Collect Information

HotChalk gathers personal information primarily through registration screens. We use cookie technology to enable certain functionality within the HotChalk products. Cookies are packets of information sent by a web server to a browser, stored temporarily by that browser, and then sent back by the browser upon the server’s request. You must accept browser cookies to access HotChalk member areas. HotChalk cookies are used only for authentication and session state information. When you quit your browser, the cookie will be erased from memory. HotChalk does not use cookies to gather personal information about you. We use cookie technology to gather non-personal usage data only. This information helps us to continually improve the usefulness of the information we provide at the Site. In addition providers of content to HotChalk provide HotChalk with student information for authentication and course information.

HotChalk uses third-party advertising companies to serve ads when you visit our Web site. These companies may use aggregated information (not including your name, address, email address or telephone number) about your visits to this and other Web sites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and to know your choices about not having this information used by these companies, click here.

What We Do With the Information We Collect

The UserID you select during registration must be used to log in and participate in the HotChalk System. Once you log in, you will be identified to the instructor and other students by your full name in areas such as discussion forums, email lists, and other places where names appear. Please remember that any information that is disclosed in these areas becomes available to the instructor and other students in that course, and you should exercise caution when deciding to disclose your personal information. HotChalk makes chat rooms, forums, message boards, and/or news groups available from time to time. Please remember that any information in these areas becomes public information, and you should exercise caution when deciding to disclose your personal information. The personal information you supply to HotChalk will not be given, sold, rented, loaned, or otherwise disclosed to any third parties outside of HotChalk, except when we have your permission or under special circumstances, such as when we believe in good faith that disclosure is reasonably necessary to (i) comply with legal process, (ii) enforce the Terms of Use, (iii) respond to claims that any content on HotChalk.com violates the rights of third parties, or (iv) protect the rights, property, or personal safety of HotChalk, its users, or the public. HotChalk may use aggregated personal information to determine the demographics of our users and to distribute statistics and general marketplace information about HotChalk. These demographics will always represent aggregate information and will never identify a specific user. Certain non-personal information regarding users is recorded by the standard operation of the Internet servers hosting the Site. This information is primarily used to provide visitors to the Site with an enhanced online experience. HotChalk may disclose aggregated user statistics in order to describe the service to prospective partners, advertisers, and other third parties, and for other lawful purposes. Some features of HotChalk.com may be offered in conjunction with a partner. In order to provide these features, it may be necessary for either you or us to share your personal information with this partner. If you do not want your information to be shared, you can choose not to allow the transfer by not using that particular feature. Also, please be aware that advertisers or Web sites that are linked to HotChalk.com may collect personally identifiable information about you. This Privacy Statement does not cover the information practices of those Web sites linked to HotChalk.com and HotChalk is not responsible for the privacy practices or the content of such Web sites.

Privacy of Children

Hotchalk’s services are targeted towards educators, and institutions for higher education. Hotchalk’s site and services are not directed not directed to children under 13, and we do not knowingly collect personal information from children under 13. If we discover that we have collected personal information from a child under 13, we will take steps to securely delete such information.

Access to Your Information

HotChalk offers users the ability to correct or change the information collected during registration. Users may change this information at any time and as necessary by choosing the “edit my profile” option offered by the Service.
Security

All of your personal information is stored on servers at a location designed specifically to ensure that no unauthorized individuals have access to the server or its data.

Contacting the Web Site

Upon request, an individual shall be informed of the existence, use, and disclosure of the user’s personal information and given access to that information. Any individual shall be able to challenge the accuracy and completeness of the information and have it amended as appropriate. If you have any questions about this Privacy Statement, the practices of this Site, or your dealings with this Site or HotChalk, you can contact HotChalk at the support web site or at the following address:

HotChalk, Inc.
1999 S. Bascom Avenue,
Suite 1020
Campbell, CA 95008
customerservice@hotchalk.com